How to Organize Important Documents at Home (Part 6 of 10 Paper Clutter Series)

How to Organize Important Documents at Home (Part 6 of 10 Paper Clutter Series)


Hi everyone, I’m Alejandra from alejandra.tv. In this video, we are talking about how to
organize your most important documents at home so if you find yourself in an emergency
situation and you have to quickly evacuate your house, you don’t have to run throughout
your house looking for your most vital records, deciding what to grab, what not to grab and
probably not thinking straight. Instead, you can just go to one place in your
house, grab your most important documents and evacuate your house. Before we get started, if you have stacks
of paperwork in your house and you are having a hard time getting started, getting yourself
to show up and begin sorting out your paperwork, there is a link below to check out my paper
clutter kickstart, which is a mini-course designed to help you get started easily with
sorting things out. Because, sorting is always the very first
step when it comes to organizing your paperwork. Okay, this is the bag right here where I have
my most important documents. It is a fire resistant and water resistant
bag, and it lives in a safe place in the house where both my husband and I know exactly where
to find this bag if we’re ever in an emergency situation and need to grab this thing and
go. The biggest thing is to isolate your vital
records and safeguard them in a safe place. A great place to keep your most important
documents is in a safe that is bolted to the ground or bolted to a stud in the wall. Let me go ahead and show you what is inside,
and I will put a link to where you can find this bag and what I’m going to show you inside. Right here I have this legal size accordion
organizer. I labeled it vital documents because they’re
vital documents and I used an orange label because when I think of important, I think
of the color orange. I found a legal size accordion for some of
the legal size paperwork as opposed to letter size. And using this organizer with this bag, it’s
a tight fit but it does work, and I feel like it just fits nicely. Inside here, I have 12 different tabs with
all of the different categories of most important documents. I’m going to go through the categories with
you. The first category is birth certificates or
death certificates. This can also include any adoption paperwork
or any adoption paperwork from animals or birth records from pets or something. The next category is Social Security. The next category is passport and ID, which
can also be any immigration paperwork or citizenship paperwork. The next category is marriage. This is marriage, divorce, any prenuptial
agreements if you have that. The next one is car title, which is really
any automobiles, so it could be your car, an RV, a boat, a motorcycle. The next category is house deed. This can also be any title insurance that
you have for your current house or previous house as well, any trust documentation. The next category is wills. This could be a living will as well or estate
planning. The next category is financial, so anything
related to money. If you had a loan and you paid off your loan
and you got a statement and saying your loan is fully paid off, go ahead and keep that
statement inside the financial section. All of these documents are all documents that
you want to keep permanently. These are all documents that either cannot
be replaced or are difficult to be replaced. That’s why we want to isolate and safeguard
these documents. Other financial records are any savings bonds
or if you have a safety deposit box. Maybe you have a list of contents that’s in
that box, that would go here as well. Appraisals, so any appraisals for antiques,
jewelry or art, or any ownership certificates that you have would go in that category. Government, so government is any security
clearance paperwork, any military paperwork, anything related to an audit if you’ve been
audited or any police records or something. Then the last category is business. Business can be any copyrights, any trademarks,
any patents or any business agreements like contracts or something. Really big contracts, that would go in here. Then the last category I don’t have here is
legal. Legal can be like a custody agreement, or
final settlement paperwork, or a power of attorney or something. But anyways, see what vital records you have
around your house. If you’re just getting started and you see
this and you’re like, “Wow, I really need to set this thing up,” grab a box, grab a
reasonable bag, or go out and find an accordion organizer just like this and go on a scavenger
hunt around your house looking for all of these categories and see what you find. Maybe you’ll find like three out of 12 of
the categories, which is a wonderful start. The next time you can make time to work on
this project, maybe you’ll find another category documents. You just keep iterating and keep making it
better and better, and eventually you will get to this beautiful vital documents organizer. If you are a person who loves to organize
and you’re excited about setting something up just like this, one thing you can do is,
make this for someone in your life that is having a birthday or celebrating something
that doesn’t love to organize, or someone that has a lot their plate and they are having
a hard time prioritizing organizing. This would make such a unique gift that really
I feel like everyone needs inside of their home. Something else you can do is, you can further
categorize each section. So, if you have a lot of financial documents
that are permanent, you never want to get rid of, sort them by category within the financial
section. Paperclip them together, put a sticky note
on the cover sheets writing the category of the name, and put it inside of here. I hope you found this video helpful. Again, the biggest thing is to isolate your
most important documents and safeguard them so when you need them, they are easily accessible
and they are nice and organized. If you did this, your future self will thank
you for it. Thank you for being here. Again, if you are just getting started with
paper clutter and you are looking for a great place to start and you need support, there
is a link below. Thank you for being here and I’ll see you
soon. Take care, bye bye.